Privacy Policy

1. Scope and overview

Team Rubicon ("we," "us," or "our") operates this website. This Privacy Policy applies to information collected through our website, volunteer and donor accounts, contact and assistance forms, communications, online donations, and related services.

By using the Services, you acknowledge the practices described in this Policy. If you do not agree, please do not use the Services or provide personal information.

2. Information we collect

Depending on how you interact with us, we may collect:

• Contact details, such as your name, email address, telephone number, mailing address, and preferred contact method.
• Service and property information, including addresses, photos, descriptions of damage, scheduling preferences, and assistance-request details.
• Account information, such as login credentials and account preferences.
• Transaction information, including donations, receipts, payment status, and limited billing details. Payment card data may be collected directly by our payment processor rather than stored by us.
• Communications, including emails, form submissions, support requests, and SMS consent records.
• Device and usage data, such as IP address, browser, device identifiers, pages viewed, referring URLs, approximate location, and interaction data collected through cookies and similar technologies.

3. How we collect information

• Directly from you when you submit a form, request assistance, volunteer, create an account, donate, contact us, or consent to text messages.
• Automatically through cookies, pixels, logs, analytics tools, and similar technologies when you use the website.
• From service providers and partners, such as payment processors, analytics providers, and platforms you use to communicate with us.
• From publicly available sources when reasonably necessary to provide or verify requested services.

4. How we use information

• Provide disaster response services, volunteer coordination, accounts, scheduling, support, and donation processing.
• Respond to questions and communicate about deployments, appointments, transactions, and account activity.
• Send informational emails or text messages where permitted and with any consent required by law.
• Operate, personalize, analyze, secure, troubleshoot, and improve the website and our services.
• Detect fraud, enforce our Terms, protect rights and safety, comply with law, and establish or defend legal claims.

5. Cookies and analytics

We and our service providers may use cookies, pixels, local storage, and similar technologies to keep the website working, remember preferences, understand traffic, measure campaigns, and improve performance.

You can control cookies through your browser settings. Blocking some cookies may affect website functionality. Browser-based Global Privacy Control signals may be honored where required by applicable law.

6. How we disclose information

• To vendors that help us host the website, manage accounts, process payments, provide analytics, send communications, schedule services, or secure our systems.
• To partner agencies, professional advisers, and insurers when needed to provide requested services or operate our organization.
• To government authorities or other parties when required by law or reasonably necessary to protect rights, safety, and security.
• In connection with a merger, reorganization, or similar transaction.
• With your direction or consent.

7. SMS privacy

When you opt in to text messages, we collect your mobile number, consent record, and message activity to provide the program. We do not sell, rent, or share your mobile number or SMS consent with third parties or affiliates for their own marketing or promotional purposes. We may share this information with messaging vendors solely to deliver and support our messages.

Reply STOP to unsubscribe or HELP for help. Opting out does not prevent necessary non-marketing communications where permitted by law.

8. Data retention

We retain personal information only as long as reasonably necessary for the purposes described in this Policy, including providing services, maintaining records, resolving disputes, enforcing agreements, and meeting legal obligations.

9. Information security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information. No website, transmission, or storage system is completely secure, so we cannot guarantee absolute security.

10. Your choices and privacy rights

You may unsubscribe from email through the link in the message and from texts by replying STOP. You may also contact us at contact@teamrubiconusa.org to request access, correction, deletion, or a copy of personal information, or to appeal a denied request.

Depending on where you live, you may have rights to know, access, correct, delete, or obtain a portable copy of personal information and to opt out of certain targeted advertising, sales, or profiling. We will not discriminate against you for exercising a privacy right.

11. U.S. state privacy notice

Some state laws, including California's, define certain analytics or advertising disclosures as a "sale" or "sharing" even when no money is exchanged. If those laws apply, you may request to opt out by contacting us. We do not knowingly sell personal information for money.

12. Children's privacy

The Services are not directed to children under 13, and we do not knowingly collect personal information from children under 13. If you believe a child has provided information to us, contact us so we can take appropriate action.

13. Third-party services and links

The Services may link to third-party websites or use third-party services, including payment, analytics, and communications providers. Their privacy practices are governed by their own policies.

14. Changes to this policy

We may update this Privacy Policy to reflect changes in our practices, technology, services, or legal obligations. We will post the revised version and update the date above.

15. Contact us

Questions or privacy requests may be directed to: